Blasting messages to 10K contacts and hoping for a 20% conversion rate? Keep dreaming!
Wake up to reality
Blasting messages to 10K contacts and hoping for a 20% conversion rate? Keep dreaming!Wake up to reality
MEDICAL AND HEALTHCARE SERVICES
9 AM. 12 WhatsApps, 8 Insta DMs, and a packed waiting room. Sound familiar?
Every unanswered message is a lost appointment. Your receptionist is splitting attention between Instagram, WhatsApp, and calls while patients wait. New inquiries slip through, replies are late, and patients choose the clinic that replies first. Your team spends hours repeating timings and basics instead of closing real appointment leads.
Trusted by 10,000+ businesses
Who should streamline patient communication?
Clinics and multi-specialty hospitals
Dental practices and cosmetic clinics
Diagnostic and imaging centers
Independent doctors and healthcare specialists
Running a practice is demanding enough. Patient communication shouldn't add to the burden.
Missed patient messages mean missed appointments
Every unanswered Instagram comment or delayed WhatsApp reply is a patient who books elsewhere. When messages scatter across personal phones and multiple apps, inquiries fall through the cracks, costing your practice confirmed appointments and revenue.
Front-desk bottlenecks during peak hours
Morning rushes mean chaos. Your receptionist is answering calls about clinic hours, responding to "Is Dr. Mehta available this week?" questions, and confirming walk-ins while patients wait at the desk. Response times suffer, and patient satisfaction drops.
Repetitive questions consuming staff time
"Which insurance do you accept?" "What documents do I need?" "Are you open on Saturdays?" The same questions flood in daily via calls and WhatsApp. Your team wastes hours on copy-paste answers instead of focusing on patient care.
Remind patients of their appointment
Patients remember their appointments, get clear WhatsApp confirmations, and can easily reschedule in a few taps. Your days run with shorter waits, a smoother flow through the week, and a calendar that stays full without your team scrambling at the last minute.
Patient context scattered across channels
A patient calls first, then messages on WhatsApp. Your team asks "Have we spoken before?" because there's no unified history. Fragmented conversations lead to confusion, repeated information, and a poor patient experience for everyone involved.
Scaling limitations with current team size
You want to grow with more slots or new locations, but your team is already stretched chasing confirmations, follow-ups, and repeat questions. A centralized communication system lets you scale with minimal new hiring instead of building a bigger front desk.
The WhatsApp and Instagram solution for healthcare practices
What if you could turn WhatsApp + Instagram into your 24/7 appointment coordinator, FAQ handler, and patient support system?
All patient messages in one shared inbox — never switch apps again
The AI assistant that handles routine questions instantly
Appointment flows that turn inquiries into confirmed bookings
Patient follow-up that improves outcomes and satisfaction
Automated reminders for routine care and recurring appointments
Real-time notifications that keep patients informed
Why shifting patient communication to WhatsApp and Instagram unlocks your business growth
Respond before they book elsewhere
Turn inquiries into confirmed appointments instantly, capturing patients in the moment they're making decisions about which clinic to choose.
Reduce front-desk overload
Free your team from answering the same questions repeatedly, letting them focus on in-person patient care and complex scheduling tasks that truly need human attention.
Fill your schedule consistently
Fewer no-shows and last-minute cancellations mean predictable appointment volumes and stable revenue throughout the week without gaps in your calendar.
Deliver modern patient experience
Meet patients on the channels they already use daily (WhatsApp and Instagram), not outdated phone trees, overflowing voicemail, or ignored email that sits unread.
Boost patient satisfaction
Fast, clear, 24/7 responses directly improve patient experience and care (most important than all), leading to better reviews and more referrals from satisfied patients.
Run targeted health campaigns
Promote seasonal flu shots, wellness screenings, or cosmetic treatment specials through broadcast messages that reach segmented patient groups instantly with measurable results.
Key features: Gallabox for healthcare
Our tool is built for your business's seamless guest service, maximized direct reservations, and cross-team collaboration.
Click-to-message ads
Run ads on social media or Google that take prospective patients straight to your clinic's WhatsApp and Instagram for immediate appointment requests. No complicated web forms needed.
IG comment automation
Automatically detect patient intent (e.g., "Cost," "Book") in social comments and instantly trigger a private DM to begin the appointment scheduling process.
Patient journey tracking
Tag every patient according to their stage (e.g., "New inquiry," "Appointment scheduled," "Post-visit follow-up") and track your patient acquisition journey visually.
Payments
Securely process consultation fees, diagnostic charges, or treatment payments directly within the chat window, simplifying your billing process.
Flows
Set up appointment booking forms, pre-visit health questionnaires, or service selection menus that patients can complete inside WhatsApp, without downloading separate apps or filling web forms.
Drip sequences
Automate ongoing care messages for post-treatment check-ins, chronic condition monitoring, or immunization reminders via personalized WhatsApp (or move them from Instagram to WhatsApp) chats.
Broadcast
Whether you're running a vaccination drive, organizing a free health camp, or sending seasonal alerts for flu shots, broadcasts let you reach hundreds of segmented patients quickly and personally.
Unified shared inbox
Manage all WhatsApp and Instagram DMs in one view. Your teams collaborate seamlessly, ensuring every patient interaction is tracked and assigned.
Connect everything you already use
Gallabox integrates with Zoho CRM, Google Calendar, Razorpay, Google Sheets, Calendly, Zoom, and Zapier. Make WhatsApp and Instagram automation work seamlessly with your existing tools, not add another system to manage.
View all Integrations
Customer stories
EDUCATION
Gallabox powers Pickyourtrail's WhatsApp marketing success
77%
Increase in lead generation
70%
Business growth impact
40%
Higher team productivity
SERVICE
Gallabox transforms Dubai Housekeeping's journey to service excellence on WhatsApp
25%
Increase in team productivity
47%
Higher CSAT ratings
31%
Growth from WhatsApp
SERVICE
How Alrannan Administrative Services automated sales with Gallabox
45%
Projected quarterly business growth
10%
Increase in team productivity
FOOD & BEVERAGE
Maximizing Conversions and Streamlining Support: Hugg's Transformation with Gallabox
37%
Improvement in CTWA
30%
Increase in conversion rates
20%
Growth in number of orders
REAL ESTATE
Gallabox revolutionizes lead engagement for Footprint Real Estate
150%
Growth in customer conversion
100%
Increase in lead generation
100%
Expansion in customer base
HEALTHCARE
Improving Patient Experience at ITEES Eye Hospital: A Gallabox Success Story
70%
Growth employee productivity
500%
Growth in Patient Footfall
54%
Improved Return Visits
Experience the future of patient communication and appointment management. Start your free trial today.
RECOGNITION
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